Attending the Canton Fair requires more preparation than a standard business trip. The exhibition halls are large, the days are long and buyers often spend hours walking between booths, taking notes and collecting samples. Having the right items with you will make the experience smoother, more comfortable and more productive. Here’s a practical and accurate checklist to guide you.

Essential Documents and Identification

You will need several documents to enter China and register at the fair.

What to bring

• Passport with at least six months validity

• China visa (ensure the dates cover your full trip)

• Printed accommodation confirmation

• Return flight details

• Fair registration documents if you pre-registered online

• Passport-sized photos (useful for on-site badge services)

Why it matters

Having hard copies as well as digital versions reduces delays at the entry checkpoints and during on-site badge collection.

Technology and Tools for Business

The fair is designed for sourcing and supplier communication, so carrying the right tools is essential.

Must-have items

• Smartphone with power bank

• Laptop or tablet for note-taking

• Portable charger or multi-port adapter

• Local SIM card or international roaming

• Translation apps downloaded in advance

• USB drive for exchanging product files with suppliers

Helpful tip

China uses Type A, C and I plug types in different regions, so carrying a universal adapter will save you trouble.

Clothing and Comfort Essentials

Visitors typically walk long distances inside the halls of the Canton Fair Complex.

Pack the following

• Comfortable walking shoes

• Light, breathable clothing for warm weather

• A light jacket if visiting the spring or autumn sessions

• Small towel or handkerchief

• Reusable water bottle

Why it matters

Comfortable clothing helps you stay active throughout the day, especially when moving between multiple halls.

Business Materials for Meeting Suppliers

To ensure productive discussions with exhibitors, come prepared with your own materials.

Useful items

• Business cards (carry more than you think you’ll need)

• Notebooks for quick sketches and notes

• Product requirement sheets

• Small folder for storing catalogues and samples

• Pen and highlighters for marking brochures

Negotiation tip

Suppliers appreciate clear specifications. Bringing reference photos or sample materials helps reduce misunderstandings.

Health and Personal Care Items

Trade fair days often involve long hours indoors, so basic personal items can keep you more comfortable.

Recommended items

• Hand sanitiser

• Tissues

• Light snacks for breaks

• Basic medication for headaches or fatigue

• Sunscreen for walking between buildings

Why it helps

Although the fair has food courts, queues can be long during peak hours. Having small snacks ensures you stay energised.

Organisational Tools to Keep You on Track

The fair is large, and buyers often lose track of where they saw certain suppliers.

Tools to pack

• A structured supplier list or spreadsheet

• Pouches or labelled envelopes for brochures

• Phone folder for supplier photos

• Sticky notes for marking catalogues

Efficiency tip

Create a simple coding system such as “A = Strong interest”, “B = Possible supplier”, “C = Not a fit”. It helps you review materials clearly at the end of the day.

Samples and Purchases: What to Prepare For

Some suppliers may offer small samples or catalogues for you to take.

What to bring

• Extra foldable tote bag

• Small bubble wrap or protective sleeve for delicate samples

• Extra luggage space for return travel

Why it matters

Carrying an additional bag keeps you organised and prevents sample damage.

Make the Most of Your Visit

Packing well ensures you can focus fully on supplier meetings, discovering products and taking advantage of the opportunities the Canton Fair offers. An organised bag, prepared documents and the right tools will help you stay efficient and professional as you move through the halls.

If you want a smoother experience, Skytime also arranges travel support for visitors from Kerala through their Canton Fair package from Kerala. It’s a convenient option for buyers who want coordinated travel and a stress-free visit to Guangzhou.